Turn Documents Into Usable Business Information.
Important information is often trapped inside PDFs, forms, reports, contracts, procedures and other documents. AI-supported document workflows could help organizations extract, organize, find and act on that information.
When the Process Outgrows the Tools.
The current environment
Documents are where many organizations keep their most important information — contracts, forms, reports, procedures, invoices. But a document is a container, not a database. Finding what is inside means opening files, and using what is inside means re-typing it. AI-supported document workflows could help organizations extract, organize, find and act on the information inside their documents — with people staying in control of the results.
How It Often Works Today.
- 01Information search
Documents arrive by email & folders
- 02Manual work
Manual review of each file
- 03Duplicate entry
Hand-keyed data entry
- 04Manual work
Manual filing & naming
- 05Information search
Search by memory
- 06Manual work
Re-assembled for reporting
Every step works in isolation. The friction lives in the gaps between them.
What a Connected Process Could Look Like.
One purpose-built solution — designed around the business process
A Concept of the Working Environment.
A possible approach — what Marketence could build around this process. It doesn’t exist yet, and yours would be designed around your business.
Document Workspace — Supplier Invoice
Conceptual interfaceSupplier_Invoice_0847.pdf
Classification — suggested
Invoice · Accounts payable
Extracted information — review queue
Vendor
Northwind Industrial
High confidenceInvoice number
INV-2027-0847
High confidenceInvoice date
Feb 12, 2027
High confidenceTotal
$8,412.60
Medium confidencePurchase order
PO-5521
Medium confidence
Matched to purchase order PO-5521 — human review keeps the final decision.
The Operational Architecture.
- 01
Knowledge workers
- 02
Document workspace
- 03
Processing workflow
- 04
Validation rules
- 05
Extracted information & business systems
- 06
Search, routing & action
What a Solution Could Include.
Manage
- Document intake
- Metadata
- Review queues
Automate
- Extraction
- Classification
- Routing
Connect
- Structured data to business systems
Analyze
- Search
- Summarization
- Comparison
Control
- Human validation
- Confidence thresholds
- Review records
What Would This Look Like for Your Business?
Your process will be different. Your systems will be different. Your requirements will be different. That’s the point — Marketence builds around the business.